Procedures: Non-Employee Web Server Access

1. For various reasons, students and other individuals not employed by the college may require web server access on the Administrative Web server. BCC employees will request that a Web server account be created for any BCC student or other individual who meets at least one of the following criteria:
   1. The individual is developing a Web-based project that requires testing with components installed on the campus server (i.e., they cannot test or develop the project offline) which supports the business of the college.
   2. The individual is employed or recruited to assist a BCC department, program or organization with regular on-going maintenance of an official BCC Website.
      1. On-going site maintenance refers to making routine content changes and updating graphics and/or page formatting on a regular basis.
      2. An official BCC Website is defined as a site that represents a college department, office, or online service. This does not include student clubs, organizations, or personal pages.
   3. The student is enrolled in an internship or class which necessitates access to the server to fulfill a component of the curriculum or internship work.
   4. The individual has been hired or recruited by the college to consult, conduct research, or evaluate the business of the college which necessitates access to the server to accomplish the work.
2. Because access to be able to maintain BCC websites is secured by login, all procedures for requesting a BCC network login account for the individual will be followed prior to submitting a request for access to a website. These procedures and required forms can be found in BCC Policy #5150: “Acceptable Use of the BCC Network and BCC Data Management Systems. “
3. The employee who will serve as the direct supervisor of the individual’s work must submit the request on behalf of the individual. Student or non-college employees will not submit a request on their own behalf.
4. Creation of a Web server account for a student or a non-college employee will be considered carefully. Approval and oversight of these accounts will be left to the discretion of the employee submitting the request and will only be requested if deemed necessary. The request process requires that the employee determine the appropriate length of time the account will remain active.
   1. . Server accounts will not be issued to individuals who require short-term access to the server (for example, to upload a new site to the server), unless required by the internship or class.
   2. Arrangements will be made with Web Services to review the site, to transfer the site files to the server, or for assistance with publishing student-developed websites.
5. ProcedureNo
   1. To request a Web server account for a student or non-college employee, the sponsoring BCC employee will:
      1. Complete the Website Access Request Form (Appendix B).
      2. Give the individual a copy of the Acceptable Use of the BCC Network and BCC Data Management Systems Policy and the request form to read and sign.
      3. Gather the additional required signatures from the originating department after the individual has signed the form.
      4. Submit the completed form to the BCC Website Specialist in Web Services for final approval signatures. The form will be routed and processed through Computing Services and stored by the IT Security Administrator.
   2. The employee submitting the request and the account owner will be notified via email when the server account has been created. The account expiration date will be confirmed in this e-mail.
6. Responsibilities of the Employee Requesting the Account
   1. The BCC employee requesting the Web server account will:
      1. Be responsible for requesting that access to the web server be terminated or renewed
      2. Provide the individual with a written job description outlining in as much detail as possible the daily and ongoing tasks assigned to them in conjunction with their assigned work.
      3. Apply reasonable diligence in monitoring the activity for appropriateness.
      4. Address inappropriate activity in a timely manner.
7. Renewing an Account
   1. The account will automatically expire on the Access Expiration Date indicated on the request form. If there is a need to renew an existing account, the employee sponsor will notify Web Services by sending an e-mail to webmaster@bellevuecollege.edu indicating the desired extended date.