Opening: Human Resources Assistant, Ref. # 009065

 

Opens:     October 26, 2009

Closes:     November 9, 2009

 

Bellevue College is committed to increasing cultural diversity among its professional staff. Applicants with multicultural experience and/or backgrounds, which will add cultural richness and diversity to Bellevue College, are encouraged to apply.

 

POSITION:                           Human Resources Assistant (Class Code 107M); REF #009065

                                                12-month, Full-time position

 

DEPARTMENT:                  Human Resources

 

SALARY:                               Range 32: $2,212 - $2,855 per month

 

Bellevue College offers an outstanding benefits package including medical/dental benefits, retirement, vacation, holidays, sick leave, reduced tuition rate for classes, 10% discount on most Bookstore purchases, bus pass subsidy, on-site fitness and childcare centers, and free parking.

 

POSITION SUMMARY:

Under the general supervision of the Director of Human Resource Operations, the Human Resources Program Assistant will provide technical and clerical support for the Human Resource office and serve as the primary Human Resources receptionist.

 

COVER LETTER (maximum length – 3 pages)

Include a cover letter, addressing how you meet the Minimum Qualifications, Desirable Qualifications, and Core Competencies.

MINIMUM QUALIFICATIONS:

High school graduation or equivalent AND two years of full-time clerical or customer service experience OR equivalent education/experience. Applicants must meet the minimum qualifications to apply.

 

DESIRABLE QUALIFICATIONS:

        • Customer service experience (telephone and in person)
        • Intermediate knowledge of MS Office.
        • Experience with Dreamweaver
  • Demonstrated commitment to pluralism with the ability to advocate for it on campus and work as a team member on a campus committed to pluralism.

 

CORE COMPETENCIES:

Adaptability/Flexibility: Adapt easily to changing business needs, conditions and work responsibilities. 

  • Customer Focus/Service: Build and maintain internal and external customer satisfaction with the products and services offered by the organization.  Listen attentively, identify issues, provide options, fulfill services, and/or exercise knowledge of policies and procedures to assist others and/or answer questions.

Level 1 Database: Use database software, such as Microsoft Access, to create template-based files and design simple tables, queries, data entry forms, and/or reports. Import data from other sources, sort records by multiple fields, find records, run simple queries, and filter by selection.

Level I Spreadsheet: Use spreadsheet software, such as MS Excel to create, modify, print, and format spreadsheets, find and replace data, and work with basic formulas and functions.

Level I Word Processing: Use word processing software, such as MS Word to create, format, edit, preview, print and save documents. Use standard functions to select, edit, copy, paste, format and spell check text.

Managing Workloads:  Effectively organize multiple assignments to produce work products that are accurate, thorough and on time.

Multi-task: Effectively prioritize and perform multiple tasks in the same timeframe, handle interruptions appropriately, and return to incomplete tasks.

  • Tact & Diplomacy: Respond to difficult, stressful or sensitive interpersonal situations in ways that reduce or minimize potential conflict and maintain good working relationships among internal and external customers.  Use behavior and language in dealing with people that are appropriate for workplace situations.

Verbal/Written Communication:  Effectively express ideas and information using language that is appropriate to the knowledge and understanding of the audience. 

 

  • ESSENTIAL FUNCTIONS:
  • Serve as the Human Resource Receptionist; to include answering main telephone line; greet and assist all visitors to the department
  • Contribute to a work environment that embraces diversity and uses diverse perspectives to enhance the organization
  • Provide support to the Director of HR Operations and the Administrative Assistant to the VP
  • HRIS duties as directed
  • Communicate effectively with employees and applicants regarding policies and procedures
  • Provide support or backup to other HR staff as directed
  • Assist with the HR website updates
  • Answer and /or distribute general Human Resources e-mail inquiries
  • Open and distribute mail and incoming correspondence

 

Union shop provisions cover this position as the result of a majority vote by employees in the bargaining unit.  All employees must either join the Washington Public Employee’s Association and pay regular union dues or pay a union representation fee on date of hire as required by the Dept of Personnel, Higher Ed. Division rules.

 

APPLICATION SUBMISSION MATERIALS:

To qualify for consideration, applicants must meet minimum qualifications. The application packet includes:

      Bellevue College application form

      Letter of application addressing how the applicant meets the minimum and desirable qualifications and core competencies, no more than three (3) pages

      College transcript(s) – copies are acceptable

      Current resume

      Name, position, address, email, and phone number of three current professional references

      Applicant Data Form (optional)

Application Materials can be downloaded at www.bellevuecollege.edu/joblist . For further information, send an email to jobs@bellevuecollege.edu or call 425/564-2274.

 

RETURN APPLICATIONS TO:

Human Resources Department, A101, Bellevue College, 3000 Landerholm Circle SE Bellevue, WA 98007-6484. Office hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.; closed weekends and holidays. Application materials can also be e-mailed to jobs@bellevuecollege.edu or faxed to 425/564-3173.

 

CLOSING DATE:

Applications must be postmarked or received in the Human Resources Department no later than 5:00 p.m. on November 9, 2009.  Processing of applications may take from six weeks to two months following the closing date.

 

BC is an Equal Opportunity Employer and operates under an approved Affirmative Action Plan, in accordance with applicable federal and state laws and regulations. BC reaffirms its policy of equal opportunity regardless of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or status as a disabled veteran, or Vietnam veteran. Bellevue College is committed to providing access, equal opportunity and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. For further information, please visit www.bellevuecollege/equal.asp or contact Human Resources at Voice: 425/564-2274, TTY 425/564-4184, Fax 425/564-3173 or email hr@bellevuecollege.edu.

 

The college strongly encourages all qualified applicants to apply. The successful candidate must provide proof of U.S. citizenship or eligibility for employment in the United States.

 

Bellevue College complies with the Americans with Disabilities Act. To request disability accommodation in the application process, employees and the general public should contact Human Resources at the contact information listed above.

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