Opening: Program Manager - Interior Design, Ref. # 009059

 

OPEN                                    October 6, 2009

FIRST READ DATE             November 3, 2009

Applications received by the first due date will receive first consideration. Applications received after the first due date may be considered until the position is filled.

 

Bellevue College is committed to increasing cultural diversity among its professional staff. Applicants with multicultural experience and/or backgrounds, which will add cultural richness and diversity to Bellevue College, are encouraged to apply.

 

POSITION                                      PROGRAM MANAGER

                                                          EXEMPT, FULL-TIME POSITION, REF. #009059

                                                         

DEPARTMENT                              INTERIOR DESIGN/ARTS & HUMANITIES

 

Bellevue College offers an outstanding benefits package including medical, retirement, vacation, holidays, sick leave, reduced tuition rate for classes, 10% discount on most Bookstore purchases, bus pass subsidy, on-site fitness and childcare centers, and free parking.

 

POSITION SUMMARY

Reporting to the Arts and Humanities Division Chair, the Program Manager works collaboratively with the Interior Design Program Chair to plan, coordinate and implement all aspects of the Bachelor of Applied Arts in Interior Design program.  Often the first point of contact for students and community members, the program manager promotes excellence in service, facilitates student recruitment and success, and helps to support a cooperative and inclusive learning community.

 

COVER LETTER (maximum length – 3 pages)

Include a cover letter, addressing how you meet the Minimum Qualifications, Desirable Qualifications, and Core Competencies.

MINIMUM QUALIFICATIONS

  • Bachelor’s degree AND three years of responsible supervisory and/or administrative experience in a related field.
  • Demonstrated knowledge of budget tracking and monitoring, including accounts payable, accounts receivable, and reimbursements
  • Intermediate knowledge and experience with MS Offices Suite (Word, Excel, Outlook, PowerPoint) using complex formats and applications, as well as website or desktop publishing software (Dreamweaver, Publisher, or similar).
  • Experience working well with diverse populations
  • Demonstrated experience with office/business procedures, student advising, marketing, customer service, or management

 

DESIRABLE QUALIFICATIONS

  • One year of professional experience in design-related field
  • Work experience in higher education, preferably a community college setting
  • Familiarity with course management software (HP)
  • Experience in curriculum scheduling
  • Experience in developing or writing marketing, recruiting and/or promotional materials
  • Excellent organizational, interpersonal and customer service skills
  • Strong writing and oral communication with the ability to relate well to students, faculty, staff and the general public in a friendly, courteous and professional manner
  • Excellent communication skills in a variety of settings, including one-on-one, small group and large group interactions  
  • Experience in evaluating and assessing data to determine the efficiency and effectiveness of marketing, recruiting and outreach efforts
  • Ability to work independently
  • Ability and willingness to work an alternate schedule, as need demands

 

CORE COMPETENCIES

Accountability and Initiative: Accept personal responsibility for the quality and timeliness of work products. Maintain consistent and reliable presence as primary departmental contact. Can be relied upon to effectively represent the program and achieve excellent results with minimal direction.

Adaptability: Adapt easily to changing business needs, conditions, and work responsibilities. Work varying schedule, as needs demand, to accommodate the extra workload expected during admissions review and registration periods.

Analysis: Gather and use data and other information with a clear objective and rational thought process to assess program needs and make solid recommendations to supervisor in the best interest of the department, institution, and program.

Communications Effectiveness: Write and speak using language that is appropriate to the complexity of the topic, the medium being used, and the knowledge and understanding of the audience. Convey ideas and concerns clearly and concisely. 

Coordinating and Organizing: Coordinate activities, services, and work schedule to ensure smooth and efficient operations in a resource-intensive learning community. Seek contributions from campus, departmental, and outside resources to achieve goals.

Detail Oriented: Ability to deal with complex advising, budget , institutional and department information with a low tolerance for errors. Maintain department image and integrity by being thorough, accurate, and precise when preparing and disseminating information. Readily spots inconsistencies and errors in data, spelling and grammar.

Relationship Building – Displays patience and a sense of humor, and builds constructive work relationships characterized by a high level of acceptance, cooperation, and mutual regard

Tact & Diplomacy – Responds well to all situations in ways that reduce or minimize potential conflict and maintains good working relationships with all constituents, working well with people of diverse backgrounds

 

ESSENTIAL JOB FUNCTIONS

  • Support and coordinate the daily operations of the BAA and AA interior design programs in collaboration with Interior Design program chair to facilitate administrative, faculty and student needs.
  • Track interior design department budget, including tracking and monitoring of expenses, serve as interface with Finance Office, division staff, and program faculty.
  • Create correspondence and develop marketing and other materials such as admissions packet, frequently asked questions, and website information about the BAA and AA programs; communicate with potential and current students, faculty, public, outside agencies, and other administrative liaisons.
  • Provide prospective students with accurate information about BAA program, admission process, and prerequisites. Refer students to additional college services that best meet students’ needs.
  • Review records of BAA students and provide ongoing advising and support for students in the BAA program in terms of general advising, course planning, and assistance to facilitate their success and consistent progression toward degree completion.
  • Train instructors and students to use academic advising portals to manage transcripts, transfer credits, program prerequisites, and special admission entry codes for registration.
  • Schedule advising appointments with faculty advisors.
  • Conduct information sessions in conjunction with program chair; disseminate advising, marketing and recruitment materials for BAA program.
  • Maintain BAA and AA websites and utilize diverse marketing tools to promote program.
  • Provide long and short term program planning based on relevant research and program assessments by collecting and tracking general student data, degree completion, effectiveness assessment, enrollment projections, and state reporting; coordinate with Enrollment Services and Institutional Research departments as needed.
  • Develop program information for quarterly academic class schedule, annual catalog, and other program reports and documents.
  • Coordinate classroom scheduling with program chair and faculty, Art department chair, division and Student Services personnel, and Office of Instruction to ensure efficient and effective use of facility and personnel resources.
  • Use fluently email, word processing, spreadsheet, publishing, presentation, website, enterprise information systems, and database programs.
  • Develop, monitor and implement a file management system for BAA application and other departmental materials.
  • Provide administrative support to professional advisory committee, including scheduling meetings, attending meetings, and taking minutes.

 

SALARY

The salary range is $45,222 - $49,745 with placement based on education and related experience.

 

APPLICATION SUBMISSION MATERIALS

To qualify for consideration, applicants must meet minimum qualifications. The application packet includes:

      Bellevue College application form

      Letter of application addressing how the applicant meets the minimum and desirable qualifications and core competencies, no more than three (3) pages

      College transcript(s) – copies are acceptable

      Current resume

      Name, position, address, email, and phone number of three current professional references

      Applicant Data Form (optional)

For information or to request application materials, send an email to jobs@bellevuecollege.edu or call 425/564-2274. Application Materials can also be downloaded at www.bellevuecollege.edu/joblist .

 

RETURN APPLICATIONS TO         

Human Resources Department, A101, Bellevue College, 3000 Landerholm Circle SE Bellevue, WA 98007-6484.

Office hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.; closed weekends and holidays. Application materials can also be e-mailed to jobs@bellevuecollege.edu or faxed to 425/564-3173.

 

APPLICATION REVIEW DATE

Application materials postmarked or received in the Human Resources Department by 5:00 p.m. on November 3, 2009 will receive first consideration. Later applications may be considered. The position will remain open until filled. Processing of applications may take from six weeks to two months following the closing date.

 

BC is an Equal Opportunity Employer and operates under an approved Affirmative Action Plan, in accordance with applicable federal and state laws and regulations. BC reaffirms its policy of equal opportunity regardless of race, color, creed, religion, national origin, sex, sexual orientation, age, marital status, disability, or status as a disabled veteran, or Vietnam veteran. Bellevue College is committed to providing access, equal opportunity and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities.  For further information, please visit www.bellevuecollege.edu/equal.asp or contact Human Resources at Voice: 425/564-2274, TTY 425/ 564-4184, Fax 425/564-3173 or email hr@bellevuecollege.edu.

 

The college strongly encourages all qualified applicants to apply. The successful candidate must provide proof of U.S. citizenship or eligibility for employment in the United States.

 

Bellevue College complies with the Americans with Disabilities Act. To request disability accommodation in the application process, employees and the general public should contact Human Resources contacts listed above.

 

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